Learn the tools and techniques that will enable you to maximise productivity, achieve your goals and retain control of your time
About
COURSE OBJECTIVES
• To equip you with tools and techniques that will enable you to maximise productivity, achieve your goals and retain control of your time.
• Learn to manage and integrate your organisation goals with your team’s objectives.
• Ensure you focus your energy on the activities that will add value to your organisation.
“The instructor was very interesting and practical. The course exceeded expectations.”
Joanne Wilton, Team Development Manager, Contact Energy
“The instructor has excellent presentation skills, relates very well to the group.”
Daniel Barkhuizen, BMEI Supervisor, Auckland City Hospital
“The instructor was very clear and informative. The volume and quality of information will be very useful for future reference. The course was well worth attending.”
Chris Chapman, Plant Manager, Oceania Meat Processors
A Unique and Valuable Course - Unlike any other time management courses, this course not only takes into account the skills of time and priorities on an individual level but also at a team level.
Do you find it a challenge aligning your own priorities with those of your team?
Do you know the difference between important and urgent tasks and how that impacts on your individual priorities and your team’s priorities?
To maximise productivity, achieve goals or simply just to get everything done, you need to be in control of your work and schedule. Some of us may already be quite good at managing our own work and schedule to meet our individual objectives but throw in a team of varied individuals, coupled with some eventualities, mounting goals... all these demands mean that fewer managers like you feel like you’re consistently on top of things!
In other words, if you’re managing and working with a team, it can get a bit more complicated than just managing your own time and priorities. It’s challenging enough for some of us to manage our own time and priorities, what more when you have a team to manage? On top of that, you would now need to be able to set your individual and team objectives upon the wider context of your organisation.
As the course outline clearly indicates, Bright*Star’s Multiple Priorities and Time Management is one of its kind as it offers a unique blend of practical tools, skills and approaches to get you in command of your workload and progress from a singular approach to a collective approach to managing and scheduling yours as well as your team’s priorities for the medium and long term.
In this increasingly fast-paced business environment, efficiency and effectiveness is a precursor to improving productivity. Packed with a variety of neat tips and tools, Multiple Priorities and Time Management is designed to systematically help you make sense of what works for you and implement straight away. To reinforce your learning experience, you will also be engaged in practical exercises that will set you up to radically improve yours and your team’s effectiveness and efficiency.
TEN GREAT REASONS TO ATTEND
1. Define and sustain your priorities in a pressured and competitive environment
2. Manage the efforts of your team’s to best effect by learning the right ways to delegate
3. Learn to efficiently handle paper and electronic overload
4. Understand the problem of undervaluing and under-utilising your support systems and making the most of them
5. Cultivate a proactive approach to change
6. Take control of your workload by becoming less reactive and more pro-active
7. Manage stress effectively and turn it to your advantage
8. Reduce fire-fighting by discovering how to balance your priorities in the short and long term
9. Achieve more in meetings by realising how you can set agenda and control momentum
10. Maximise the return on your time by learning how to align individual, team and company goals
Outline
• Identifying what constitutes best practice self-management in high achievers
• Taking control by understanding and managing the reactive/proactive mix of your role
• Balancing external and internal constraints
• Examining the discrepancy between ‘ideal’ and actual use of time
• Setting your objectives in the wider context of your organisation
• Managing the interaction between your time, your team’s time and your key goals
Setting Individual and Team Objectives
• Developing a systematic and effective approach to planning
• Aligning the business objectives, your own objectives and those of your team
• Getting the future into every single day
• Prioritising the daily plan
• Tackling important versus urgent tasks
• Effectively handling interruptions
• Reconciling team and personal objectives
Efficiently Handling Paperwork and Electronic Overload
• Managing paperwork
• Handling incoming mail
• Making e-mail work for you
Overcoming Procrastination
• Why we ‘put things off’
• How procrastination impacts your workload
• Six practical strategies to prevent procrastination
Scheduling Your Team for the Medium and Long Term
• Integrating your organisation’s goals with your team’s objectives
• Defining objectives and getting your team “on board”
• Proactively identifying and addressing obstacles to goal achievement
Exercise: Clarifying the End Result
• Juggling larger projects with everyday tasks and routines
• Helping your staff focus on their objectives
• How to avoid long term goals losing out to short term needs
• Effectively planning and managing smaller and larger projects
• Effectively monitoring progress and improving performance
Exercise: Project planning in seven easy steps
• Delegation strategies that work
• When and how to delegate
• Overcoming the problems of empowerment
• Setting effective objectives
• Identifying the tasks you should delegate and to whom
• Adopting a delegation style to suit each individual team member
• Clearly communicating objectives and priorities
• Poor delegation and dependency
• Responding effectively when tasks are delegated to you
Exercise: “Making delegation a time saver not a time waster”
Making the Most of Your Support Staff
• Bridging the communication gap between boss and secretary
• The problems of undervaluing and under-utilising your support systems
Joint Exercise: “Achieving a more productive relationship” (to be completed by you and your secretary/administrator after the course)
Managing Change and Conflicting Priorities
• Taking a proactive approach to change
• Managing shifting “goal posts”
• Balancing pressure from above with realistic objectives
Effectively Managing Meetings
• Why do so many meetings waste time?
• Establishing the strategic purpose of the meeting
• Setting appropriate agendas to control meetings
• Maintaining pace and control
• Influencing, meeting protocol when you are not the Chairperson
Proven Strategies for Managing Pressure
• Exploiting pressure as a positive force
• Identifying when stress and pressure are working against you
• Physical techniques for reducing stress
• Reclassifying your tasks and objectives
• Managing your working relationships by being assertive
• Managing and mitigating the stress on your team
Facilitator
Elaine McMeeking, People Development Specialist, Retail Training
Elaine McMeeking has a reputation as one of New Zealand’s most effective management training professionals.
Before
moving to New Zealand, Elaine started her career in training, HR and
recruitment roles in South Africa. For the last six years she has
worked as a management and training consultant for a number of large
organisations, focusing on the areas of personal efficiency,
performance management and appraisal, presentation, facilitation, sales
and customer service.
Elaine’s enviable academic achievements
and international experience as a management training specialist is
complimented by her friendly and open style. With an obvious talent for
facilitation, her well known professionalism and her knowledge and
understanding of the topic, you can count on a practical and results
oriented course.
Elaine McMeeking is also facilitating:
